Author: BenjaminRenton

Glossary

Word processed documents - Word processed documents are used for ’General Writing Purposes’/’Personal Statements ’ etc. Programs that are used for this are ’Microsoft Word’, ’Notepad’ and ’OpenOffice’ etc. The main disadvantage with word processed documents is that most cost, however some do not but do not have a verity of font etc.
Presentations - Presentations are usually created by software's like ‘Microsoft PowerPoint’ or ‘Open Office PowerPoint’ etc. It can also however be shown via a ‘whiteboard’ etc. The most technical way is by using a projector to project the PowerPoint onto the screen which has been created using software like ‘Microsoft PowerPoint’. This is also the best way because it will keep the audience much more engaged. PowerPoint's are mainly used for ‘Meetings’ but can be used for many other things like ‘Briefings’ etc. PowerPoint's also have to be changed for there formality (Informal/Formal)
Web Pages - Web pages are used all across the internet and in the modern world. They are mainly used to communicate information from one computer to another. They are kept fairly simple for easy browsing and are used a lot in the ‘Business and Shopping industries’ You would usually create a Web Page to advertise a company better and multinational browsing.
Specialist Channels - (Blogs) - Blogs are being more used everyday and is an update mainly of someone personal life or a company's profits etc. They are updated mainly through the web and is not to much writing. Blogging would be used for a businesses progress daily.
(Vlogs) - Vlogs are also now being more commonly used and are similar to ‘Blogs’ accept they are expressed through video instead of writing. But they are still like daily updates. Vlogs would also be used for businesses to track there process but with video evidence.
(Podcast) - Podcasts are commonly used for shows but however only include voice no video is used within any Podcasts. They are downloadable usually in an (MP3) file format and then are loaded onto a device and can then be listened to on the train or in the car etc. Podcast are very well used for reminders/ revision.
(Video Conferencing) - Conferencing is used usually multi-national and communicating through voice and video. Software like ‘Skype’ are mainly used for this and can be used in business meetings . The great thing about video conferencing is that you can be anywhere with internet access to do it. It is just like speaking face to face but you can be anywhere. This is used in ‘Multi-National’ meetings etc.
eMail - This is used to communicate across the globe and is instant. Company's like Hotmail allow you to create accounts free on there websites which allows you to message others with Hotmail accounts. You are enable to attach files and photos etc. to eMails. These can then be opened by the receiver from anywhere across the globe. eMail have subjects this is for the sender to give a brief heading on what the eMail is about for example ‘IAC Open Day’
Software (Word Processing) - The biggest used software for word processing is ‘Microsoft Word’ this is because it is a very simple program that allows all age groups to use it. It also has a verity of choice of writing style and has a inbuilt image software called ‘clipart’ this allows users to find basic images that can be used in there word document. The major disadvantage of ‘Microsoft Word’ is that it costs and many people are unable to afford it. However there are word processing programs that are free for example ‘OpenOffice’ but this does not include the verity of choice Microsoft word has.
Specialist Software - Specialist software is software used for a specified need for example editing a photo you would probably use ‘Photoshop’ or ‘CorelDraw’ instead of Microsoft Paint and Photoshop and CorelDraw are more specified for editing. The main disadvantage with specialist software is that it usually cost a lot of money and skills are needed to use the efficiently edit.
Proofing Skills - Proofing skills are used all over word processed documents, PowerPoint's, eMail and much more… The main proofing skills used are Thesaurus and Spell checkers. A thesaurus is used to find replacement words. For example if you kept putting ‘other’ in you work, when you use the thesaurus it would find a replacement word(s) for example: Another. Then the spell checker is used to track incorrectly spelt words and will make sure the user knows about the mistake and then ask if the you meant this ‘word’ etc. Sometimes spell checker can be wrong as when your spelling a company name like ‘Adata’ this word is apparently incorrect however it is not. However most of the time spell checking is extremely useful and can fill many unknown mistakes.
These are all the key words used within business meetings, presentations etc. and are also used in many day to day bases. This glossary explains which each of the words mean and how they are used properly as well as there disadvantages.